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When Should You Move to a Hosted Virtual Desktop?

9 April 2020      

A cloud-based hosted desktop offers businesses excellent value for money. A hosted desktop removes the need for businesses to have their own servers, software licenses, and IT management.

Some businesses are already embracing hosted desktop, with the market currently valued at $5 billion.

But, there are many businesses who are uncertain about moving to hosted desktop and ask the question: when should you move to a hosted desktop?

There are several factors that come into play that will help decide the right time to move.

Before we dig into the when, it's important to understand exactly what we mean by hosted desktop.

What is a hosted virtual desktop?

Gartner defines a hosted virtual desktop as a full, thick-client user environment, which is run as a virtual machine (VM) on a server and accessed remotely.

In simple terms, a hosted virtual desktop is a user interface that replicates the functionality of a standard desktop machine.

Rather than having a physical machine, a software-based version of the desktop is stored in the cloud. 

Users can access their virtual desktop by logging in to it via a device of their choosing. Once logged in, they can access everything you'd expect from a standard desktop environment.

As such, multiple people can share an operating system that runs several desktops. So, there's an obvious cost-saving attached to hosted desktops too.

What do virtual desktops allow you to do?

A virtual desktop allows users to access their "computer" from any device.

Originally designed for remote access to your office machine, virtual desktops also benefit businesses by providing additional security and cloud storage.

As there is no physical machine to store your data and files, the risk of information loss is significantly reduced. All files and data are stored in highly secure data centres - often split across several locations for redundancy.

The reduction in physical machines allows flexibility for businesses to roll out virtual desktops when new users join.

There is no longer the need to request, buy, or set up new machines.

Over time, you'll also benefit from reduced administration thanks to the reduction in equipment that needs ongoing maintenance.

When is the right time to move to a hosted desktop?

We've highlighted five common triggers for our customers to move to a hosted virtual desktop.

1 - Spend on IT infrastructure

If you’re a small business or expanding, spending on IT infrastructure can be daunting.

Not only do you have to buy the hardware, but also the software, data, and applications that get installed.

You also need your own servers for staff to connect to, which takes up space as well as your budget.

The alternative is a hosted desktop where all that is looked after by a third party, like Nasstar, which manages your entire IT infrastructure in one place.

By moving to a hosted desktop, you can still keep your hardware so that staff can still log in to the secure desktop where the hosted applications are ready and waiting for them.

2 - Office move

Moving offices is stressful, right?

Add to that moving all IT equipment from one location to another.

A logistical headache, right?

If you’re moving offices, setting up equipment adds unnecessary stress on your IT department.

You need your business up and running as quickly as possible. A virtual desktop can deliver that without any IT skills on your end.

It will free up valuable space in the office and allow your staff to focus on settling into their new environment and your IT teams to dedicate time to the projects that matter most.

3 - Remote working

According to a FlexJobs survey, 74% of respondents now consider remote working to be the standard.

Allowing staff to work remotely is easy today with WiFi, 3G, 4G, and 5G hotspots everywhere.

Staff can work wherever they like as long as they have an internet connection.

With a hosted desktop, staff get the same familiar desktop they’re used to no matter where they work and what device they log in from.

So, whether they are in their office at home, on a train, in a coffee shop in the UK, or abroad, they still log into the same data centre and get the same experience.

If that one data centre is affected by an outage, staff will be routed to another data centre and get to the same virtual desktop they are familiar with.

4 - Greener office space

Be it for an ISO accreditation or because it's the right thing to do, we all want to do our bit for the environment.

Storing your own IT infrastructure requires a large amount of power and cooling to keep it running.

That power and cooling takes up a lot of energy, which damages the planet.

Cutting down on your energy usage by moving to a hosted desktop allows you to make a positive impact in the fight against global warming (and may tick off criteria on your ISO list).

5 - Security concerns

If sophisticated cybersecurity is outside of your immediate budget, you can choose a virtual desktop provider who has got all the security measures in place. 

Alongside not having a physical storage place for users to lose information, you benefit from thorough redundancy and backup procedures.

Data centres have strict backup regimes to ensure that in the event of a cyber security situation, your virtual desktop will be up and running again very quickly.

If you’re discussing one or more of these items internally, it’s likely that now is the right time to move to a hosted desktop.

Contact Nasstar today to find the best virtual desktop solution for your business.